The Waiting List Policy for 10th Royal Eltham Scout Group

This policy explains how we match places with young people on the waiting list.

General Notes
10th Royal Eltham Scout Group regrettably has to operate a waiting list for all of its four sections.

We accept as many children as we can each year but we have to refuse far more than we accept due to lack of Leaders. All of our Leaders work full-time and are volunteers.
We run all the sections at maximum capacity.

When applying for a place on the waiting list, please fill out a Join Form on our website. Include your young person’s name, their date of birth, gender, full address and contact details of a parent/guardian. Make sure to include a current email address as this is how you will be contacted if a place becomes available.

A child’s name can be added to the waiting list from 2 years of age. (This is an amendment to our previous policy which has been updated on 13/10/2025).

If you have a number of children who would like to join 10th Royal Eltham, please fill out a separate Join Form for each child (as outlined above).
Please note that allocation of all places is at the discretion of Section Leaders, the Group Scout Leader and the Trustee Committee.

The following is a list of criteria that we use when allocating places to young people:

• The young person resides within certain clearly defined areas within Shooters Hill and Plumstead Common.
  The areas as designated by the Scouting Association are outlined below:
  • Shooters Hill Wards-SH3, SH4, SH5, SH6 and SH7.
  • Plumstead Common Wards-PL4, PL5 and PL6
• Places will be allocated by the date of joining the Waiting List – not by age.
• The young person is already a member of the group and is moving up from the Section below (i.e Squirrels to Beavers, Beavers to Cubs or Cubs to Scouts).
• The young person will have at least two terms within the Section being joined before moving up to the next section.

As previously mentioned, we run each section at the maximum capacity. We will suggest alternative local Scout groups if there are no spaces available and a very small chance of the offer of a place.

Please note, we also reserve the right to temporarily close our waiting list to new submissions when numbers on the list become too high. This decision will be reviewed by the Trustees.

Policy agreed at Trustee Meeting 24/5/2023
Review of Policy agreed at Trustee Meeting 13/10/2025

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